Traveling Exhibitions Coordinator

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Position: Traveling Exhibitions Coordinator

Reporting to: Traveling Exhibitions Manager

Location: Bentonville, AR

Salary Range: $49,600 - $60,000

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 240 museums of all sizes on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, collection loans, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.

The Traveling Exhibitions Coordinator is instrumental in supporting the development and implementation of Art Bridges’ Traveling Exhibitions program. This role involves coordinating various aspects of traveling exhibitions including project management, scheduling, logistics, communications, and data management. The Traveling Exhibitions Coordinator will work closely with the Traveling Exhibitions Manager, Director of Collections and Exhibitions, and the registration team to ensure smooth operations and the success of projects in their portfolio, playing a key role in fostering collection sharing, innovative exhibition and program design, and collaborative partnership building.

• Serve as the point person and provide support to Art Bridges’ partners for traveling exhibition projects in your portfolio
• Develop and implement project plans, timelines, and milestones in collaboration with project stakeholders
• Facilitate meetings, prepare agendas, and capture and distribute meeting notes to ensure all participants are informed
• Track project expenses and resources, working with relevant departments to ensure efficient use and reporting
• Ensure project invoices and payments are completed in a timely manner
• Monitor project progress, ensuring adherence to deadlines and flagging any delays or issues for resolution
• Foster strong interdepartmental relationships to enhance project success and streamline communication
• Adapt and review contracts and ensure venues and organizing institutions comply with contract terms
• Aggregate and disseminate exhibition materials to venues, including budget, checklist, interpretation materials, installation information, etc.
• Assist with marketing exhibitions and securing venues
• Assist with venue funding applications as well as the review process and budget feedback
• Maintain project data in Asana, SharePoint, and Salesforce databases
• Prompt and professional communication with partners
• Assist with department interns
• Perform other duties as assigned

• Passion for expanding access to American art
• Eagerness to join a new and growing organization and the dynamism that involves
• Ability and interest in working with people from diverse backgrounds, including age, race, ethnicity, gender identity, and lived experiences
• Positive attitude, collaborative spirit, and sense of humor
• Talent to manage multiple project simultaneously
• High degrees of initiative and discrCollaborative and resourceful, able to effectively work as the point person for projects and supports a positive team environment
• Excellent interpersonal and communication skills, with the ability to coordinate efforts between various departments and stakeholders
• Adaptable to change, able to shift priorities quickly and remain calm under pressure
• Ability to self-start and manage multiple tasks in a dynamic environment
• Has a problem-solving mindset, looks for solutions rather than getting stuck on issues, and approaches challenges analytically to find creative, practical resolutions
• Attentive to the needs of stakeholders and project partners, providing a positive experience
• A strong passion for the arts and a commitment to the mission of Art Bridges

• Bachelor’s degree in art history, museum studies, arts or business administration, communications, or equivalent degree/experience required
• 3+ years’ proven experience and success in project management and meeting deadlines in a fast-paced work environment required; in a museum and/or gallery setting is preferred
• 2+ years’ prior experience managing budgets is required
• Prior experience managing exhibitions is required, assisting with art handling and installation, understanding of condition reporting processes, familiarity with gallery layouts, is preferred
• Proficiency in Microsoft 365 is required, additional experience with Asana, TMS, Salesforce, SharePoint, and Workday preferred
• Professional and approachable with excellent communication, organizational, and interpersonal skills
• Detail oriented
• Ability to work independently and with diverse personalities
• Ability to understand and maintain the highest levels of confidentiality and discretion
• Willingness to work weekends and evenings, and adjust hours, as required
• Ability to travel domestically as needed to support art exhibitions

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: Position requires using a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal, and written conversation with others, and lifting/carrying up to 30 lbs. Vision abilities required by the job include close vision.

Work environment: Work will be performed in an office environment, museum spaces, and in communities served. Occasional evening and weekend hours may be required. Work hours during normal activities are 8-5, Monday through Friday, in the Art Bridges offices.

At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions within our organization. We support our colleagues and our partners in learning and growing together to make this important work part of our daily lives.

Art Bridges is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.