Office Manager

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Position: Office Manager

Reporting to: Chief Operating Officer (COO)

Location: Bentonville, AR

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. The mission of Art Bridges is to expand access to American art in all regions across the nation. Since 2017, Art Bridges has been creating and supporting programs that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of nearly 220 museums of all sizes and locations to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices.

The Office Manager role is crucial in ensuring the smooth and efficient operations of Art Bridges’ office and team. This position is responsible for overseeing the various administrative and operational tasks of a new and growing foundation. The Office Manager will collaborate with Art Bridges colleagues to support a highly functional office space, organize in-house events, support a thriving culture, and assist administrative workflows across the organization.

• Identify opportunities for process and office management improvements, and design and implement new systems and procedures including creating documentation and training materials.
• Provide ad-hoc administrative support to the CEO and Senior Director — in coordination with the CEO’s executive assistant — to aid in Board meetings, organizational wide correspondences, scheduling group meetings, and maintaining team calendars and office records.
• Greet visitors, receive and sort incoming deliveries, and manage outgoing mail.
• Assist with office layout plans and office moves, and coordinate with the IT team to maintain shared space IT infrastructure. 
• Coordinate day-to-day office operations, including managing office supplies and equipment needs, coordinating maintenance and repairs, and overseeing office safety procedures.
• Manage relationships with external vendors for services such as cleaning, maintenance, and repairs.
• Assist in developing and managing the office budget, including monitoring expenses and processing invoices.
• Plan and coordinate office events, meetings, conferences, and other special events. This includes arranging logistics, coordinating with vendors, and ensuring all necessary resources are available.
• Support the onboarding of new staff, including scheduling, new workspace setup, and preparation of general resources and learning materials.
• Assist with additional ad-hoc projects and assignments to support the organization. 

• Experience or interest in a museum and/or nonprofit related setting.
• Eagerness to join a new and growing organization and the dynamism that involves.
• Ability and interest in working with people from diverse backgrounds, including age, race, ethnicity, gender identity, and lived experiences.
• Positive attitude, collaborative spirit, and sense of humor.
• High degrees of initiative and discretion.
• Tech savvy with familiarity across platforms such as MS Office, Google Workspace, Salesforce, Slack, and others.

• 5+ years of experience in office management and/or administrative roles.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication capabilities.
• Proficiency in office software and technology.
• Attention to detail and problem-solving abilities.
• Ability to work independently and prioritize tasks effectively.
• Ability to collaborate with colleagues to achieve measurable results.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: this position requires using a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal, and written conversation with others, and lifting/carrying up to 30-40 lbs. Vision abilities required of the job include close vision.

Work environment: Work will be performed in an office environment full-time (Monday-Friday, 8am-5pm.) The noise level in the work environment is usually low to moderate.

At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions made within our organization. We support our colleagues and partners in learning and growing together to make this important work part of our daily lives.

Art Bridges is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check, and verification of being fully vaccinated for COVID-19. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.