Fellows, Internships, and Wellness Initiatives Coordinator

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Job Title: Fellows, Internships, and Wellness Initiatives Coordinator
Reports To: Director of Fellows, Internships, and Wellness Initiatives
Location: Bentonville, Arkansas (On-site)
FLSA Classification: Non-Exempt
Compensation Range: $25.55–$29.81 per hour

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 250 museums of all sizes and locations—impacting more than 20 million people across 50 states and Puerto Rico—to provide financial and strategic support for exhibition development, collection loans, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.

The Fellows, Internships, and Wellness Initiatives Coordinator plays a key role in supporting three core program areas across Art Bridges: the national Fellows Program, the Art Bridges Internship Program, and the Foundation’s growing wellness initiatives. Fellows work in partner museums nationwide for three-year terms and participate in annual gatherings in Northwest Arkansas, while interns join Art Bridges through academic-year or summer programs. Wellness initiatives include a bi-annual convening and collaboration with partner museums on wellness-centered projects. The Coordinator works closely with fellows, interns, partner museums, and colleagues across multiple departments, requiring strong relationship management and cross-team communication skills.

This role ensures smooth program operations by coordinating logistics, maintaining accurate records and databases, tracking program activities, and supporting communication with internal teams, external partners, fellows, and interns. Working closely with the Director of Fellows, Internships, and Wellness Initiatives, the Coordinator manages a variety of administrative, programmatic, and event-related tasks that strengthen the impact and efficiency of all three programs.

Success in this role requires strong organization, exceptional attention to detail, and a proactive, service-oriented approach. The Coordinator must thrive in a collaborative environment, balance multiple priorities, and demonstrate a genuine interest in supporting fellows, interns, and wellness initiatives at Art Bridges.

• Provide administrative and operational support to the Fellows, Internships, and Wellness Initiatives team, including maintaining calendars, scheduling meetings, preparing agendas, taking notes, processing invoices, and communicating with internal and external stakeholders.
• Coordinate events, workshops, travel, lodging, and logistical needs for the team, fellows, interns, and partner museums, ensuring all logistical elements are accurately managed.
• Develop and maintain project timelines, task assignments, and progress tracking to ensure timely completion of all program deliverables.
• Maintain and update databases and records, including Asana tasks and project management systems, for programs and initiatives.
• Facilitate communication between fellows, mentors, interns, and partner museums, vendors, and internal departments, providing information and support as needed.
• Register for career fairs, participate in recruitment events, and support marketing and communication activities related to internships.
• Support program evaluation activities and continuous improvement processes.
• Collaborate with colleagues from across departments at Art Bridges to plan meetings, workshops, and events.
• Assist with delivering workshops, programs, and events for fellows, interns, and wellness initiatives.
• Perform other duties as assigned.

• Bachelor’s degree in business administration, management, communications, hospitality, arts administration, or a related field preferred.
• 1-3 years of experience providing administrative support, program or project coordination support, with event planning and resource allocation experience preferred. Exposure to project management methodologies is a plus.
• Experience working in collaborative, cross-functional environments required; experience in nonprofits, foundations, museums, or cultural institutions preferred. Familiarity with event coordination, partner-facing programs, or programmatic support is a plus. Interest in arts-focused mission-driven work is required.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience with Asana, Salesforce, Workday, Adaptive, or similar technology platforms preferred, along with the ability to learn new software applications.
• Demonstrated competence in tracking, coordinating, and following up on competing priorities and deadlines, with strong organizational and time management skills.
• Excellent interpersonal and customer service skills, with the ability to interact professionally with internal and external stakeholders.
• Natural problem solver with the ability to proactively resolve issues in fast-paced, dynamic environments.
• Detail-oriented, reliable, and accountable, with the ability to work independently and self-motivate as part of a team.
• Adaptable and flexible when working with individuals across various roles and responsibilities.
• Excellent written, verbal, and presentation communication skills.
• High level of professional integrity and the ability to handle sensitive and confidential information with discretion.

The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands: In the work environment described, position requires utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job.

Work Environment: Work is performed full-time (Monday-Friday, 8 a.m.-5 p.m.) in a professional, climate-controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires regular interaction with both the public and internal team members in a professional and courteous manner. Some travel will be required, including overnight trips on occasion. A flexible schedule may be necessary to accommodate business needs, including occasional evening and weekend work hours.

At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions made within our organization. We support our colleagues and partners in learning and growing together to make this important work part of our daily lives.

Art Bridges is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage all qualified applicants including women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.