Fellows and Internship Programs Administrative Assistant

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Position Title: Fellows and Internship Programs Administrative Assistant

Reporting to: Director of Fellows and Internship Programs

Location: Bentonville, AR

Salary Range: $21.63 - $26.00 per hour

About Art Bridges

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection and Partner Loan Network, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.

About the Position

The Fellows and Internship Programs Administrative Assistant will be an integral member of our dynamic team, focusing on supporting the Fellows and Internship Programs Department. Art Bridges Fellows work at partner museums around the country for three-year terms to support Art Bridges projects at their museums and attend annual gatherings in Northwest Arkansas. Interns are current students or recent graduates who work at Art Bridges for a summer term or throughout the academic year. This role requires a detail-oriented, proactive individual with a passion for the arts and inclusion who can support fellows and internship programs and initiatives and contribute to the collaborative environment at Art Bridges.

Responsibilities

  • Provide administrative and operational support to the Fellows and Internship Programs team, including but not limited to expense report submission, creation and maintenance of meeting agendas, and note-taking.
  • Assist in coordinating and organizing events, meetings, workshops, travel, and lodging for the team, fellows, and interns, ensuring all logistical elements are meticulously managed.
  • Maintain and update databases and records related to fellows and internship programs, ensuring accuracy and confidentiality.
  • Facilitate communication between fellows, mentors, interns, partner museums, and the organization, addressing inquiries and providing necessary information and support.
  • Contribute to the creation and distribution of communication materials about fellowship and internship programs.
  • Support the continuous improvement of fellowship and internship programs by assisting in the collection and analysis of feedback and program evaluations.
  • Manage scheduling and calendar activities related to fellows and internship programs
  • Collaborate with colleagues across departments at Art Bridges to coordinate meetings, events, and workshops.

Attributes that Support Your Success

  • A keen interest in and passion for the arts and nonprofit sector.
  • Strong organizational and multitasking skills with impeccable attention to detail.
  • Positive and collaborative attitude with a willingness to learn and adapt.
  • Proactive and solution-oriented approach to challenges.
  • Effective communication skills and ability to interact with diverse groups of people.
  • Comfortable operating in a fast-paced, dynamic environment.

Qualifications and Skills

  • Associate or bachelor’s degree in a relevant field is preferred.
  • Previous administrative or assistant experience, preferably in a nonprofit or arts-related setting.
  • Proficient in Microsoft 365, Google Workspace, and other relevant software and platforms.
  • Strong written and verbal communication skills.
  • Ability to manage time effectively and prioritize tasks to meet deadlines.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: Position requires utilizing a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal and written conversation with others, and lifting/carrying up to 10 lbs. Vision abilities required by the job include close vision.

Work environment: Work will be performed in an office environment full-time. The noise level in the work environment is typically low to moderate. Some overnight travel may be necessary on occasion.

Art Bridges and DEAI

At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions made within our organization. We support our colleagues and partners in learning and growing together to make this important work part of our daily lives.

Art Bridges is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage all qualified applicants including women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Interested in joining our team?

Share your passion for increasing access to American art.