Traveling Exhibitions Manager

Position: Traveling Exhibitions Manager
Department: Collection Loans and Exhibitions
Reporting to: Director, Collection Loans and Exhibitions
Location: Bentonville, AR
Salary Range: $60,000-$75,000

Art Bridges Foundation is seeking a skilled, highly motivated professional to join our Traveling Exhibits department. This position requires excellent communication and project management skills. The ideal candidate will have the ability to apply considerable experience organizing exhibitions for travel and providing venue support.

About Art Bridges

Art Bridges is the vision of philanthropist and arts patron Alice Walton. The mission of Art Bridges is to expand access to American art in all regions across the United States. Since 2017, Art Bridges has been creating and supporting programs that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of nearly 215 museums of all sizes and locations to provide financial and strategic support for exhibition development, loans from the Art Bridges collection, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices.

About the Position

You will manage exhibition projects by seeing them through tour preparation, tour scheduling, the on-view period, and the completion of the tour. You will aggregate, develop, and disseminate exhibition materials to internal and external stakeholders, foster collaboration and collegiality among stakeholders, manage and communicate overall project timelines and deliverables, ensure contract compliance, manage project budgets, and support our partners as needed.

Responsibilities

  • Manages planning, logistics, and provides customer service for multiple, overlapping traveling exhibitions.
  • Hires, supervises, mentors, coaches, and provides professional development opportunities for direct reports.
  • Assesses, prioritizes, assigns, and manages department workflow including implementation and delegation of the responsibilities outlined below.
  • Adapts and reviews contracts for Art Bridges, and monitors organizing partners and venues to ensure obligations are met in an appropriate and timely manner.
  • Develops, communicates, and tracks schedules and budgets.
  • Tracks spending against project budgets, makes suggestions for keeping projects on budget, and alerts AB staff and partner institutions to potential budget issues.
  • Markets exhibitions and secures venues; develops and implements tour schedules.
  • Collaborates with internal and external colleagues to assemble exhibition prospectuses and project contents (i.e. text, interpretives, a/v media, and design plans) and provides them to partners in a cohesive, easily understandable and actionable package.
  • Collaborates closely with internal and external colleagues.
  • Schedules timely meetings, prepares agendas, and facilitates positive and productive meetings.
  • Tracks project budgets, and generates financial reports as requested; ensures project-related invoices and payments are handled in a timely manner.
  • Support exhibition venues with funding application reviews and budget feedback.
  • Performs other duties as assigned.

Minimum qualifications, education, and training

  • Bachelor’s degree in art history, museum studies, arts or business administration, communications, or equivalent degree/experience
  • Proven experience and success in project management and in meeting deadlines within a fast-paced work environment, museum and/or gallery experience is preferred
  • Experience assisting with art handling and installation, understanding of condition reporting processes, familiarity with gallery layouts, experience with traveling exhibitions preferred
  • 4+ years prior experience managing budgets
  • 2+ years’ experience hiring, mentoring, coaching and supervising staff
  • Proficiency in Microsoft Office application: Word, Excel and PowerPoint are required
  • Experience with FileMaker, Microsoft Project, and scheduling/project management software is preferred
  • Experience with or the ability to quickly learn specialized financial and project management software systems is required, such as TMS, PowerPlan, Workday, Wrike
  • Professional and approachable, with excellent communication, organizational, and interpersonal skills
  • Detail oriented with strong organizational skills
  • Ability to work independently and with diverse personalities
  • Ability to understand and maintain the highest levels of confidentiality and discretion
  • Ability to travel domestically as needed to support art exhibitions

Physical Demands

Occasionally, while performing the duties of this job, the employee may be required to travel independently.

In the work environment described below, position requires working at a desk and utilizing a computer and a telephone for prolonged periods of time.

When not in the office, the person in this position will require the capability to move and be present in galleries during construction, installation and deinstallation, and be able to navigate through different Museum buildings and on Museum trails and grounds.

Work Environment

Work will be performed in an office environment, museum spaces, and in communities served. Occasional evening and weekend hours may be required. Work hours during normal activities are 8-5, Monday through Friday, in the Art Bridges offices.

Art Bridges believes that diversity, equity, accessibility, and inclusion are central to all work and decisions within our organization. Our goal is to support each other and our colleagues to learn and change together and make this important work part of all daily activities.

Vaccination policy

In accordance with our duty to provide and maintain a workplace that is free of known hazards, and to do our part in safeguarding the health of our co-workers and their families as well as the community at large from COVID-19 that will be reduced by vaccination, we are requiring all Art Bridges staff and interns to be fully vaccinated against COVID-19 by their start date as a condition of employment. According to the CDC, “fully vaccinated” means it has been two weeks since a person received the second dose of Pfizer or Moderna or the single dose of Johnson & Johnson.

According to the CDC, “fully vaccinated” means it has been two weeks since a person received the second dose of Pfizer or Moderna or the single dose of Johnson & Johnson.

In accordance with all federal, state and local rules and regulations, Art Bridges recognizes that there may be certain circumstances exempting an employee from receiving the COVID-19 vaccine. Employees in need of an exemption from this policy due to a disability, advice of a medical provider, or religious beliefs inconsistent with vaccination, must contact the HR group at ASC to initiate the interactive review process within the deadlines expressed in this policy.

We strongly hope this policy decision will help to change the current landscape of infection rates in our community by creating a sense of urgency and proactivity. Our desire is to continue to fulfill our vision of transforming lives through Art Bridges mission. To do this, our first priority is to create a safe workplace.

Art Bridges Commitment to DEAI

At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions within our organization. We support our colleagues and our partners in learning and growing together to make this important work part of our daily lives.

Equal opportunity

Art Bridges is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.