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Registrar, Traveling Exhibitions

Position Title: Registrar, Traveling Exhibitions

Job Description

Art Bridges seeks a Registrar, Traveling Exhibitions to assist the Collection Loans & Exhibitions team. The successful candidate is productive and self-directed with excellent attention to detail and a professional communication style. This individual will support the Collection Loans & Exhibitions department in its strategic initiatives.

About the Job

The position requires a collaborative and diplomatic professional who is service-minded and can build and maintain professional, collegial relationships. This position requires an individual who is comfortable working with online resources and foundation databases and software. The ideal candidate will have demonstrated success working on multiple projects simultaneously, keeping themselves organized and on schedule. Art Bridges is looking for a person with a passion for high quality work in a team environment who is committed to the Art Bridges mission of expanding access to American art.

What You Will Do

  • Consult on and review venue contracts
  • Coordinate artwork crating, packing, and shipping logistics for traveling exhibitions
  • Prepare materials for external use, such as crate lists, packing notes, handling instructions
  • Develop, communicate and track exhibition budgets
  • Code and submit invoices for exhibitions related activities
  • Travel independently to courier artworks and oversee artwork installations and desinstallation
  • Condition report artworks
  • Review facility reports and make recommendations for potential exhibition venues
  • Review and approve venue layouts and security arrangements
  • Manage exhibition data entry in The Museum System (TMS)
  • Collaborate with internal and external colleagues to assemble and disseminate exhibition materials
  • Schedules timely meetings, prepares agendas, and facilitates positive and productive meetings
  • Performs other duties as assigned

Who We are Looking for

  • Bachelor’s degree in art history, museum studies, arts or business administration, communications, or equivalent degree/experience
  • Documented success in traveling exhibitions logistics coordination and in meeting deadlines within fast-paced work environments
  • Demonstrated experience with accounting and database software
  • Demonstrated knowledge of current practices in traveling exhibitions
  • 4+ years demonstrated exhibitions project management experience in a museum or gallery
  • 3+ years experience condition reporting and handling artworks
  • Proficiency in Microsoft Office applications: Word, Excel, and PowerPoint
  • Experience with or the ability to quickly learn specialized software systems such as TMS, EMS, PowerPlan, Tableau, and Financial Edge
  • Willingness to work weekends and evenings, and adjust hours, as required
  • Ability to travel domestically as needed to support art exhibitions

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: In the work environments described below, position requires utilizing a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal and written conversation with others, lifting/carrying (up to 10 lbs). Vision abilities required by the job include close vision and the ability to use magnification.

Work Environment

Work will be performed in an office environment and in museum spaces. The noise level in the work environment is usually low to moderate. Some overnight travel will be necessary.

Vaccination Policy

In accordance with our duty to provide and maintain a workplace that is free of known hazards, and to do our part in safeguarding the health of our co-workers and their families as well as the community at large from this infectious disease that will be reduced by vaccination, we are requiring all Art Bridges staff and interns to be fully vaccinated against COVID-19 by their start date as a condition of employment. According to the CDC, “fully vaccinated” means it has been two weeks since a person received the second dose of Pfizer or Moderna or the single dose of Johnson & Johnson.

According to the CDC, “fully vaccinated” means it has been two weeks since a person received the second dose of Pfizer or Moderna or the single dose of Johnson & Johnson.

In accordance with all federal, state and local rules and regulations, Art Bridges recognizes that there may be certain circumstances exempting an employee from receiving the COVID-19 vaccine. Employees in need of an exemption from this policy due to a disability, advice of a medical provider, or religious beliefs inconsistent with vaccination, must contact the HR group at ASC to initiate the interactive review process within the deadlines expressed in this policy.

We strongly hope this policy decision will help to change the current landscape of infection rates in our community by creating a sense of urgency and proactivity. Our desire is to continue to fulfill our vision of transforming lives through Art Bridges mission. To do this, our first priority is to create a safe workplace.

Equal Opportunity

Art Bridges is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

Art Bridges Commitment to DEAI

At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions within our organization. We support our colleagues and our partners in learning and growing together to make this important work part of our daily lives.

About Art Bridges

Art Bridges is the vision of philanthropist and arts patron Alice Walton. The mission of Art Bridges is to expand access to American art in all regions across the United States. Since 2017, Art Bridges has been creating and supporting programs that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of nearly 170 museums of all sizes and locations to provide financial and strategic support for exhibition development, loans from the Art Bridges collection, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices.

Basic Qualifications

  • Bachelor’s degree in art history, museum studies, arts or business administration, communications, or equivalent degree/experience
  • Documented success in traveling exhibitions logistics coordination and in meeting deadlines within fast-paced work environments
  • Demonstrated experience with accounting and database software
  • Demonstrated knowledge of current practices in traveling exhibitions
  • 4+ years demonstrated exhibitions project management experience in a museum or gallery
  • 3+ years experience condition reporting and handling artworks
  • Proficiency in Microsoft Office applications: Word, Excel, and PowerPoint
  • Experience with or the ability to quickly learn specialized software systems such as TMS, EMS, PowerPlan, Tableau, and Financial Edge
  • Willingness to work weekends and evenings, and adjust hours, as required
  • Ability to travel domestically as needed to support art exhibitions